What is meant by minutes of the meeting?
Minutes are the official written record of the meetings of an organization or group. They are not transcripts of those proceedings. Using Robert’s Rules of Order Newly Revised (RONR), the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.
What is the definition of minutes in business?
Glossary of Grammatical and Rhetorical Terms In business writing, minutes are the official written record of a meeting. Minutes are generally written in the simple past tense. They serve as a permanent record of the topics considered, conclusions reached, actions taken, and assignments given.
Why is it called meeting minutes?
The word has actually originated from the Latin “minuta scriptura“, meaning “small notes“. Thus, taking meeting minutes essentially means condensing the meeting down to the most important points. According to some sources, it was first used in that sense in the early 18th century.
What are the three types of minutes?
There are three standard styles of minutes: action, discussion, and verbatim. Each style has a specific use.
What are the minutes of meeting in business communication?
Also known as protocol or note, minutes are the live written record of a meeting. They include the list of attendees, issues raised, related responses, and final decisions taken to address the issues. Their purpose is to record what actions have been assigned to whom, along with the achievements and the deadlines.
Why are meeting minutes Important?
Why are meeting minutes important? Meeting minutes provide a written record of what was discussed and agreed at a meeting, so you and your colleagues will have the same recollections from the meeting and the same ideas about what was agreed.
What types of meetings require minutes?
Meeting minutes are applicable to any kind of group within a company, including a board meeting, where the parties involved include boards of directors. This type of meeting notes can actually be written for any kind of meeting that requires an official record.
What is the difference between meeting minutes and agenda?
The main difference between Agenda and Minutes is that the Agenda is the list prepared before the meeting that contains all the topics that are to be discussed and is in the future tense, whereas Minutes are the conclusion of the meeting prepared at the end.
What are the main contents of the minutes of a meeting?
What to Include in Meeting Minutes
- Date and time the meeting happened.
- Names of attendees, as well as absent participants.
- Acceptance of, or amendments made to, the previous meeting’s minutes.
- Decisions made regarding each item on the agenda, such as: Activities undertaken or agreed upon. Next steps. Outcomes of elections.
What are meeting minutes, and why are they important?
Meeting minutes are important because they are used to document the key issues raised during a meeting . For example, effective minutes can state the approaches that were proposed to solve a particular problem and the main reason why members choose one method over the other.
What are minutes of meetings and what purpose do they serve?
Meeting minutes are the official record of the actions and decisions taken in a meeting or hearing. Minutes capture the important actions of a meeting without recording a verbatim transcript of what was said.
What should be in meeting minutes?
Minutes of a meeting are taken to keep track of the business discussed. Included in meeting minutes will be a list of participants as well as the details of their input. All of a meetings’ minutes are usually recorded by someone who has been nominated as the information officer. Minutes should record who proposed what during a meeting.
What should be in your meeting minutes?
– The names and designations of the people present in the meeting – The names and reasons for people who are absent (Optional) – Agenda of the meeting – Main points of discussion – Voting outcomes – Goals and action plans set – Decisions made – Future decisions to be made – Next meeting date and time