What are document control processes?
Document control procedures set the framework for how documents are approved, updated or amended, how changes are tracked, how documents are published (internally or externally), and how documents are made obsolete. …
What is document control and why is it important?
A cornerstone of the quality management system (QMS) is the control of documents. While not a particularly glamorous activity, document control is an essential preventive measure ensuring that only approved, current documentation is used throughout the organization.
What is the purpose of an organisation’s document control process?
Document control systems should play an important role in identity and access management, by protecting sensitive documents from exposure to the wrong parties. They should also support simplified access when needed by allowing authorized parties to quickly search, find, and retrieve archived and active documents.
How do you create a document control process?
How to start a document control system
- Step 1: Identify documents and workflows.
- Step 2: Establish ownership and quality standards.
- Step 3: Name and classify documents.
- Step 4: Create revision protocols.
- Step 5: Manage security and access.
- Step 6: Classify and archive documents to ensure version control.
What is QA document control?
It allows you to approve, review and update documents; make changes and identify revision status; control document distribution; and prevent use of obsolete documents, facilitating proper archiving. …
What is document control in construction?
Document control in construction project management is about managing the technical, contracts, manuals, plans and design documents. So, document control in construction project management should make it easy, to mange, access, and share key project documents throughout your organization.
What are the benefits of document control?
The Top 7 Benefits of Document Management Systems
- Reduced Storage Space.
- Enhanced Security.
- Improved Regulatory Compliance.
- Easier Retrieval.
- Better Collaboration.
- Better Backup and Disaster Recovery.
- Increased Productivity.
What are the advantages of documentation control?
What is document controller work?
Document controllers maintain project documents. In the construction industry, document controllers work with technical documents like blueprints and reports. They sort and store electronic and hard copy documents for designers, surveyors, architects and other colleagues.
Why is document control important in construction?
Construction documents form the core of any project. Without them, work cannot be done, and contractors cannot get paid. Documents serve as the critical evidence to support or dispute any claims. Because of their importance, it is critical that a project has proper document control procedures.
What is document control in project management?
Document control, in project management, is a function that involves the tracking of project documents to ensure confidence in their use. Projects of all sizes use document control to track the important technical documents that the project depends on the accomplish its objectives.
What are the duties of a document control?
Job Duties. Document control specialists store, manage and track company documents. They scan, image, organize and maintain documents, adhering to the company’s document lifecycle procedures, and they archive inactive records in accordance with the records retention schedule.
Why to implement document control?
Document control also helps in the information security area . By helping defining the rules for accessing documents (who can access a document, who can read it, modify it, etc) and by implementing these rules either on the network drives, or within a document control / document management software.
What is the job of a document controller?
A document controller job resides in industries that deal with the handling of huge quantities of documents. Document controllers are also referred to as document specialists. People in this field basically file, organize, format and manage the documents of a department.
What is a document control procedure?
Procedures for document control ensure that employees in company operations use the right documents to carry out their work. The procedures are a key component of the quality assurance process. They track document preparation and handling to make sure the employees responsible for documentation replace obsolete documents with the latest versions.