How do you use plain language?

How do you use plain language?

Plain Language on the Web

  1. Be concise.
  2. Break documents into separate topics.
  3. Use short paragraphs—even shorter than on paper.
  4. Use short lists and bullets to organize information.
  5. Use even more headings with less under each heading.
  6. Use white space liberally, so pages are easy to scan.

How do you write in plain English?


  1. Stop and think before you start writing.
  2. Prefer short words.
  3. Use everyday English whenever possible.
  4. Keep your sentence length down to an average of 15 to 20 words.
  5. Use active verbs as much as possible.
  6. Be concise.
  7. Imagine you are talking to your reader.

Who is required to use plain language?

Use plain language in any document that: is necessary for obtaining any federal government benefit or service or filing taxes. provides information about an federal government benefit or service, or. explains to the public how to comply with a requirement that the federal government administers or enforces.

What is plain style writing?

The plain style in literature, otherwise referred to as the ‘low style’, is the most common form of communication in the English language. It is a form of rhetoric which expresses a message very clearly to convey a direct meaning.

What are the 4 components of a complete sentence?

Basic Sentence Structure

  • The subject of a sentence is the person, place, or thing that is performing the action of the sentence.
  • The predicate expresses action or being within the sentence.
  • The direct object receives the action of the sentence.

How is language used in writing?

Consider such aspects of a writer’s use of language as imagery, punctuation, sentence structure, dynamic verbs, vibrant adjectives, sound qualities such as onomatopoeia or alliteration, and the use of multi-sensory language for vivid effect, etc.

What is a simple communication?

Communication is simply the act of transferring information from one place, person or group to another. Every communication involves (at least) one sender, a message and a recipient. This may sound simple, but communication is actually a very complex subject.

What is plain language in communication skills?

Plain language (also called plain writing or plain English) is communication your audience can understand the first time they read or hear it. Writing that is clear, concise, well-organized, and follows other best practices appropriate to the subject or field and intended audience.

What are the characteristics of plain language?

Plain language is clear, concise, organized, and appropriate for the intended audience.

  • Write for your reader, not yourself.
  • Use pronouns when you can.
  • State your major point(s) first before going into details.
  • Stick to your topic.
  • Limit each paragraph to one idea and keep it short.
  • Write in active voice.

What is an example of plain language?

Use plain words If you have to use a specialized term, explain briefly what it means, in parentheses. For example: “Patients have the right to make decisions about their bodily integrity (autonomy) and to have access to unbiased and accurate information about relevant medical issues and treatments.”

Why is it important to present in clear English?

It’s important in everyday life, at work and nearly any time you interact with other people. Communication issues don’t always happen because of your English level. The truth is, you can know how to speak English without knowing how to communicate in English.

What are some features of academic writing?

  • Features of academic writing. Using academic language. Establishing your position. Writing in your own ‘voice’ Using tentative language.
  • Clear communication. Writing clear paragraphs. Writing clearly, concisely and precisely. Signposting.
  • Paraphrasing, summarising and quoting.
  • Editing and proof-reading your work.

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